Many people have chills just thinking about presenting a new idea to their boss and co-workers! Or having to prepare for that PowerPoint presentation with current data of the enterprise they are responsible for.
The presentation of a project doesn’t have to be a big deal. It can go smoothly, as long as you prepare yourself for it. Knowing what you will present and being confident in your speech are essential items for a good presentation.
Want to know more on how to obtain receptivity in your presentation? Stay with us and check out our tips!
How to prepare?
1. List the project goals
Understand what the project is about, what are the start and end dates, and what are your main milestones and goals. Keep in mind that this introduction should be clear, so that everyone in the room fully understand what the proposed goal is and where you are going with it.
Use simple and straightforward language, making sure the goals presented don’t seem dubious. This can create a certain doubt in other people.
2. Understand the culture of the organization
Consider if your idea or project will fit well with the organizational culture. More hierarchical companies are more resistant to change or to support new causes. Study it well and have a strong base in order to get better chances of support.
In addition to understanding the particularities of the organization, also pay attention to who will be your target audience during the presentation of a project, and try your utmost to customize your work for them.
3. Use real data
Actual facts are essential to get support. Use concrete numbers and data that can be easily proven. It is much easier to make decisions in a numerically palpable scenario than with imaginative facts.
Use percentage comparisons and similar successful cases. Remember to always use reliable sources as research. Business software can help you!
4. Don’t overextend the time
Have a predetermined time for the duration of your presentation. Presentations that run for too long make the public lose the main focus and disperse. Short presentations can give the impression that they were poorly prepared. Look for a middle ground and train beforehand.
It is very important to leave a time for questions and possible discussions that may arise.
5. Listen to people’s opinion
Many questions and comments from listeners will arise during your presentation. Listen and answer to each one of them with clarity and firmness, showing that you know the subject inside out while still being open to possible suggestions.
Do your best not to take any negative opinion personally. During the presentation of a project, be it a new idea or a suggestion for improvement, be aware that negative criticism may arise at any moment.
6. Defend your idea
Believe in the proposal that will be presented! Study all the points of improvement that your idea will bring, as well as how much will be spent for its implementation. Have confidence and clarity in speech.
Show excitement during your presentation. By doing so, you will be able to involve people in your cause, which will make a positive decision-making easier.
The presentation of a project doesn’t need to be regarded with nervousness. By training, it is possible to have a good experience. Always try to engage with your audience in a positive manner – this will be the key to getting good receptivity on a proposed idea!
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