An already well-known solution in the corporate world is the management software, which in fact does much more than record financial transactions and issue reports.
This type of system acts as the data and procedure center of the organization. It is an operational and strategic tool that can make a lot of difference to business growth, especially when it has cost monitoring features.
In this article, you will understand a little more about what the tool can offer and why you should trust it. Check it out!
What can the management software do for the company?
Perform routine administrative processes
This system can centralize all back office tasks, performing activities such as:
- Issuing and receipt of invoices;
- Receipt of accounts payable;
- Control of accounts payable and receivable.
There are several other routine administrative features that can be included in the software, but the number of functionalities chosen for implementation should take into account the size of the business, its needs, and the size of its structure.
In addition, all of these tasks can be automated and integrated, including external applications.
Assist in financial and accounting management
Finance is another sector of the organization that can be centralized in the management software, with the recording of transactions and issuing of diversified reports for different analyses.
With the accounting module, if the business has an internal department and does not outsource the service, the tool also provides bookkeeping and the issuing of managerial and legal reports. These reports can also assist in financial and business management.
Assist in meeting legal obligations
The obligations of the Public Digital Bookkeeping System (Sped), for example, require the recording of data from invoices, accounting, and the assessment and calculations of taxes, contributions and withholding taxes.
The possibility of importing this information generated by the management software into Sped’s programs, or of integrating the software with them, makes the preparation of complex statements easier.
Integrate inventory management with other processes
Industries and trades have a special need for inventory control, the task for which the manager is prepared. And this preparation does not only concern inputs and outputs, but also activities such as carrying out inventory and controls for ancillary obligations, such as the Tax Sped.
In the case of service providers, the features can also be used to control materials of use and consumption, whether they are needed only internally or to provide the services.
Improve data analysis and decision-making
With many modules and features, the software helps the company to work with Big Data and Analytics to extract the best answers and predictive analyses of the data sources contained in it.
Thus, with agility and reliability, the system assists managers of different areas and the board of directors to make decisions based on data and the relationship between them.
Why your company can and should trust management software?
The centralization and automation of tasks, coupled with their integration and systems, reduces the number of activities that the departments have to deal with individually and manually.
Consequently, they become more productive in the operational sphere, having more time to act strategically. That is, workflows can run with more quality and speed, and teams have their specific skills enhanced.
The information is accurate
Replacing worksheets and different systems with just one that centralizes and integrates the data provide users with more reliable information on operational and managerial tasks.
This avoids errors in the preparation of statements and reports and in analyses that are the basis for decision-making. And, as we know, these errors can cause great losses when they are part of actions and decisions.
Improvement in the organizational structure
Having the management software as a mirror of the company’s information and a process center helps the organization to define more efficient and fluid workflows.
For example, professionals from different areas can share information more easily and quickly, and the action of one of them can reflect directly on other modules and documents. That means the interaction between them and the information they deal with occurs with more quality and without noise between processes.
The productivity improvement we mentioned is a factor that makes a difference financially for the business, as more productive and strategic professionals mean that the payroll generates more return on investment.
As for the cost reduction itself, it generates a positive financial impact due to the advanced and detailed possibilities of budget analysis provided by the tool. In addition, with Big Data and Analytics, it is possible to diagnose occurrences that, without the technology, would be hard to see, making the company’s cost structure leaner.
Greater information security
Comprehensive management tools have a robust data security infrastructure, as well as features that give access to users, establish restrictions, and perform routine backups.
Therefore, the data is secure in terms of access and storage, because, as it can occur in spreadsheets, it becomes very difficult for information to be lost or forgotten. When this happens, there is rework, failure in communication and induction to errors by professionals.
In management software, they are stored in the cloud, accessible only by authorized people, and protected by layers of state-of-the-art security systems.
How to choose the management software?
First, make sure that the tool fully meets the needs of your company and helps strategically, providing features for creating and monitoring the organization’s cost strategies.
Also be sure to check if the developer has a good reputation in the market, with satisfied customers using the technology and partners recognized in their areas and regions of operation.
Now you already know the benefits of management software. They are safe, functional and centralize all the data and information your team needs to make the best decisions in one place. With this overview, costs are better managed and the company gains in productivity.
If you are looking for management software, visit our website to learn about our solutions!