If you need to optimize costs and the time you spend on the financial management of your company, the PDCA (Plan – Do – Check – Act) cycle can be your ally. This method is indicated by ISO 9001:2015, and its main purpose is to make the work of managers faster, simpler and more efficient, regardless of the size or sector of the business.
Four steps are used to do it. See below what these are and the benefits of implementing this cycle in your management. Keep reading!
What is the PDCA cycle?
It is a method used in companies of all sizes to improve and optimize management by the continuous control of activities and production process. This way, it is possible to standardize information and reduce errors that directly influence decision making.
To this end, the PDCA cycle consists of four steps:
- Plan: stage of analysis and implementation of a plan. To do so, a problem must be identified and the processes involved evaluated. You also need to keep in mind the goals and deadlines of each task.
- Do: put into practice the plans and strategies of the previous step. It is important to perform the project according to what was planned;
- Check: stage in which the progress and results already achieved must be verified;
- Act: also known as the correction step. It is time to analyze potential faults and the maintenance needs of the project.
How is the PDCA cycle implemented in companies?
The PDCA cycle can be implemented in companies of all sizes for the performance of simple or complex projects. In addition to providing continuous benefits for its management, it is easy to adapt and implement.
However, it is indicated that your employees receive training so that everyone is aligned with the PDCA cycle and its steps. After that, the “culture” of using this method in all processes must be created, even if some employees show some resistance. To do so, just have a plan and put it into practice by strictly following the four steps mentioned.
You should also understand that PDCA is a cycle, that is, most projects will go through all the stages several times. In addition, do not forget to measure and constantly record the results. Betting on this method can help you understand a problem in your company and how it should be solved efficiently.
What are the advantages?
In an increasingly competitive market, the quest for excellence must be constant so that your company stands out in the midst of so many others. It is in this process that the PDCA cycle becomes so important, as, in addition to improving the results, it offers other advantages.
The main characteristic of the PDCA cycle is continuous improvement. Thus, the implemented projects will be followed up and not wither away. By having a check stage, you can correct faults on time, before they cause financial losses.
One of the main benefits of this method is the reliability and greater efficiency in the performance of projects and activities within a company, allowing for better planning in strategy development and fault detection.
The PDCA cycle provides continuous improvement precisely because it works in a cyclical way. Each part of your project or activity will go through the same stage several times, ensuring that errors can be corrected and adapted to the needs and the actual situation of the corporation.
Better project risk management
When applied in a well-structured manner, maintaining the identification, control and monitoring of all the characteristics of the project and of each step, the possible risks are amplified, allowing them to be managed in order to reduce negative impacts in the proposed plan.
The PDCA cycle adapts easily to any type of company, regardless of size. Despite the simple adaptability and applicability, managers are able to optimize time in the performance of tasks and projects and yield better results.
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